Personal Assistant

JOB RESPONSIBILITIES:

• Follow up on urgent matters requiring attention and issues raised during meetings
• Prepare correspondence on behalf of Vice President – Project and Hospitality
• To perform general secretarial duties such as managing correspondence via e-mail, fax and letters, filing as well as scheduling appointments, meetings and conferences
• To liaise and co-ordinate with other Divisions and Departments on matters relating to administration, personnel and other department related matters
• To liaise with external parties such as answering calls, taking messages, screening, phone calls and furnishing information when possible
• Compiling and tracking documents/forms status and ensuring that all documents/forms are duly signed and submitted to the respective Divisions/Departments/Units
• To systematically organize and disseminate documents/memo/announcements to the department/unit head and other related parties
• Maintain filing system and assuring accurate document filing for easy access & retrieval
• Any other duties as and when assigned from time to time.