PERSONAL ASSISTANT
Duties and Responsibilities:
- Provide comprehensive administrative support to the General Manager.
- Manage the General Manager’s daily schedule, appointments, and travel arrangements.
- Organise meetings, prepare agendas, and record minutes when required.
- Screen and prioritise incoming calls, emails, and correspondence.
- Act as a liaison between the General Manager and internal departments.
- Coordinate with managers, executives, and external parties on behalf of the General Manager.
- Ensure timely follow-up on tasks, decisions, and action items assigned by the General Manager.
- Prepare reports, presentations, memos, and other documents as required.
- Maintain proper filing systems for confidential documents and records.
- Assist in compiling management reports and operational updates.
- Arrange meetings, conferences, and official events attended by the General Manager.
- Coordinate logistics including venue arrangements, accommodation, and travel.
- Handle sensitive and confidential information with discretion.
- Ensure proper documentation and compliance with company policies and procedures.
- Manage office correspondence and documentation for the General Manager’s office.
- Monitor deadlines and ensure timely submission of reports and documents.
- Perform other duties assigned by the General Manager / Management from time to time.
Requirements:
- Diploma or Bachelor’s Degree in Business Administration, Management, Secretarial Science, Office Management, Corporate Administration, Human Resource Management, or other related disciplines.
- Minimum 3 – 5 years of experience in administrative or executive support roles.
- Strong organisational and time management skills.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Ability to handle confidential information with professionalism.
- Strong multitasking and problem-solving abilities.
- High level of professionalism, integrity, and reliability.
- Strong documentation and record-keeping skills.
- Good coordination skills across departments to ensure proper follow-up of management decisions.
- Familiarity with corporate governance, administrative procedures, and office management practices is an advantage.
- Good presentation and report preparation skills.
- Willing to work and reside in a remote area.
- Based in Bintulu, Sarawak